Tag Archives: Grammar

Working with an E-Publisher The Final Steps #1

Working with an E-Publisher – The Final Steps #1

This is the next in the series of blog posts related to working with an E-Publisher. The process has reached the production and printing stage after thirty-one months. The final stages revolve around entering the proof reading changes, reviewing the block design proofs for the cover and inside of the book, reviewing and accepting the proof reader’s changes, another review of the text and cover to make sure everything is correct, accepting the final cover and inside designs, indexing, reviewing and approving the index, and final review of the Galley Proof for problems. I am required to accept and sign off on each step.

The ‘quality edit’, which was performed on the last version of the manuscript was submitted after corrections were made, along with a corrected version of the text that would be printed on the back of the book. This is the version that was submitted for layout to fit the 6×9 format plan for the finished book. Once formatted, the block design proofs were reviewed by a proof reader. The book cover was also designed and my suggested text was polished. Once complete, the inside block design proof, proof reader’s corrections, and cover design were sent back in PDF format.

When the PDF files with the block designs for the inside matter and the cover were received, I also received a list of the proof reader’s findings and had to review and accept each suggested change. Each change was listed on a form which was indexed by the page number, the paragraph number, the sentence number, along with the suggested correction and a reason for the change. That file, along with the accepted changes were sent back to the publisher, the changes were made, and the PDF files were sent back for my review. Any changes that I felt still needed to be made were entered on a form in the same manner as the proof reader had provided.

I received the PDF files of the cover and inside matter once again. This time, I needed to verify that the final changes I wished to be made, had been made correctly. Once again, I needed to state explicitly that the changes had been made as requested. Following that acceptance e-mail, and before the process of set up and printing could move forward, I officially signed off on the block designs. The publisher can get on with the remainder of the process now that my approvals are official.

I’ll describe the remainder of my experiences as my project moves toward the final published work. However, before this post concludes, there are a few important reminders.

· The publisher provides support all along the way, but the author bears responsibility for the quality of the final product.

· The amount of support from the publisher depends on the publishing package you purchase. Make sure you know what services to expect based on the package purchased.

· Make sure you review your manuscript carefully at each step of the process. If you are less than diligent in your review, costly and embarrassing mistakes are inevitable.

· Use the best writing support available. These include a top quality word processor and a quality grammar checking service. I used Word 2013, Grammarly (available at www.grammarly.com ), and also a high quality text-to-voice software package. As stated in an earlier post, the text-to-voice software allows the author to step back from his work and be objectively critical, listen to the rhythm of the language, and listen for the clarity of meaning in the language written for others to read.

· Always save backup copies of your work.

Until the next post, your faithful blogger, L Alan Weiss (Larry) – Author of Through a Lens of Emptiness.

www.lensofemptiness.com Release date TBA

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Writing – It’s All Trivium To Me

One’s concept of the meaning of a word, and its actual meaning are often at odds. The full meaning of the word diction provided one of those surprising contrasts. Griggs and Webster (the Guide and Handbook for Writing previously mentioned ) defines proper diction in writing as using the correct words, in the correct manner, at the correct time. Here are two simpler definitions available on the internet.



1. Choice and use of words in speech or writing.

2. Degree of clarity and distinctness of pronunciation in speech or singing; enunciation.

The second of the two definitions reflected my original understanding of the word, but the primary definition reflects the content in Griggs and Webster. I decided to find out some more about the origins of diction as an essential component of the writer’s craft before further reflection on its importance. The history of education provides the answers.

The heart and soul of DICTION was born when the “seven liberal arts” were born. They were organized into two groups, the Trivium and the Quadrivium. These two groups of subjects formed the backbone of classical education from ancient Greek civilization until the 19th century. Diction is grounded in the Trivium which covers the disciplines of grammar, logic and rhetoric. The rules of grammar govern the structure of writing, logic governs the sense of writing and rhetoric governs the persuasiveness of writing. There is nothing trivial about the Trivium. If one has an interest in history, particularly the history of education,  he or she should investigate the Quadrivium as well, which is the basis for the natural sciences.

The rhetorical skills of a writer are essential to success in his or her trade . A writer of fiction is just as interested in persuading a reader to become engrossed in their stories as the writer of non-fiction is in informing a reader, and driving greater interest in the topic of his or her book. As the pen is mightier than the sword, it is also like a double edged sword. The power of the sword is released through the cut and thrust of a swordsman. The power of a word is released through the writer’s choice for its meaning and its placement in a sentence. If the sentence is to exert its full force within a paragraph, then the words that comprise it must exert their full force within it. A skilled writer, like a skilled swordsman, triumphs through their ability to use of the weapons at hand.

The Trivium governs sound writing. This is my mantra as I write and rewrite. The logical organization and sequence of ideas supporting the thesis of a written work are the first order of business. The words come next in importance as they are arrayed one by one to form the sentences in a paragraph to act as instruments of information and persuasion. Each sentence is written according to the rules of grammar and the dictates of a good style manual. Finally the copy edit and polish is applied to the work, and another written gem is ready for the reader.

A postscript: This post was delayed by an exciting event, the receipt of my developmental edit results. I’ll be writing some preliminary comments about the editorial process to date in my next post. Until then . . .

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What is Black and White and Stands Firmly on Three Legs?

Two important tomes have dominated the past few days and are likely to do so for many more to come. The first is my recently purchased  Sixteenth Edition of The Chicago Manual of Style. The second is my, now cherished, Guide and Handbook for Writing by Erwin Griggs and David Webster (Temple University), copyrighted in 1963 by the American Book Company of New York. These two books are among the principle supports to be used to address the comments of the development editor, content editor and quality editor.

The form of grammar and style of one’s writing is expected to comply with The Chicago Manual of Style. While it is one of several authoritative style manuals in print, it is an industry standard and was cited in materials provided to me by the publishing house I contracted. The Guide and Handbook for Writing (Griggs and Webster),  found its way into my life as an essential text in an Introductory English class at Temple University. Sadly, speaking for myself, the Griggs and Webster text was never appreciated nor exploited as it should have been, that is until now. This is a doubly tragic example of poor scholarship, since David H. Webster who is one of the authors was the professor for that class. Fortunately, as a hoarder of books that might prove useful later in life, the Griggs and Webster volume was still in my personal library.

The answer to the riddle at the head of this post is a book; which is essentially black and white and stands on three legs called clarity, fullness and sincerity. Griggs and Webster list these as the three virtues of writing. Even though a written work is structurally and grammatically sound according to a style manual, it is likely to lack appeal without these three elements. Fullness and sincerity flow entirely from the writer. Most writer’s handbooks address these two elements through examples and practice through exercises. When one works on these skills without the benefit of an instructor, the examples are useful but the exercises are not very helpful without correction and discussion.

Achieving fullness in any written work is a matter of balance between the number of words used to express an idea (usually within a paragraph) and the complexity of the language used. The writer has padded their work when too many words are used, and ideas presented may be obscured . The writing is thin and ideas incompletely expressed when too few words are used. The writer needs to take the average reading level of his or her audience into account as well. The average reading level of a literate adult in the United States is somewhere in a range between the seventh and ninth grade. When one writes textbook material, the best advice is to write for a reader who is a grade below the grade in which the text is to be used. Applying that same maxim to a non-fiction work written for the general public, suggests that the complexity of language target a level less than the maximum reported. Although the interest factor holds a reader’s attention even if the language is challenging, when language is too complex a reader may shy away from the writing. Achieving sincerity is another matter, since a writer either is either sincere in their writing or not. Sincerity cannot be taught, it must just be present in the writing and come from the heart of the writer.

Of the three pillars of good writing, clarity remains dependent on grammar and structure but also depends on word choice. Rigorous application of the rules of style and form as specified in a good style manual should take care of structural clarity. Clarity related to word choice is achieved though using words that express the intended meaning. In an ideal world, every word a writer includes in his or her text supports the meaning of what is written, but that is easier said than done. Most individuals use words in everyday conversation based familiarity and common usage. However, looking a word up in the dictionary is very enlightening. One often finds that the actual definition of a word they use frequently has shades of meaning that are surprising. In written work, unless writing a dialogue or writing in dialect, the accuracy of using words based on their correct meaning is essential for clarity. A web-based support that is very useful in selecting the correct word for its intended meaning is the Thinkmap Visual Thesaurus at www.visualthesaurus.com.

Good writing is structurally sound and grammatically correct. Great writing has both those characteristics and stands on the pillars of Fullness, Clarity, and Sincerity. Logical writing is another component of excellent writing. Reflections on logic in writing is my agenda for the next post. Until then . . .

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